Expense Tracking

Introducing Expense Tracking

  • Expense by Expenditure Type
  • Submit Expense Reports
  • Workflow based approval
  • Budgetary control
  • Setup Control Amounts
  • Overage Tolerance Limits

  • Use with Projects for Project related expenses
  • Or, as a Standalone Expense Tracking Tool
  • Upload expense receipts
  • Workflow based approval

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Expense Report Entry
Expense Report Entry

Full featured Expense Report Entry page

      • Enter Expenses of various expenditure types
      • Budgetary control
      • Upload Receipts
      • Workflow based approval
      • Calculates non-labor costs for Projects

Setup Approvers for Expense Report Approvers

      • Available to Administrators only
      • Add unlimited approvers
Manage Expense Report Approvers
Expense Report Activity History

AI Driven Activity Trail

      • Captures real time events on Expense Report changes
      • Integrated with Attendance, Projects and Time Tracking

Detail Line Break Down for Partial Approvals

      • Complete view of Line level approvals
      • Partial Approvals and Resubmission
Expense Audit Trail
Expense Analysis

360º  degree Spend Analysis

      • Pivot your expenditure views
      • Generate on screen analytics
      • Export to Excel and PDF

Print Expense Reports

      • Customizable Templates
      • Generate and Distribute PDFs
Generating Expense Reports

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From the Blog

Why a business needs a Project Management Time Tracking

"Time is Money".  This is the phrase we hear often. Time is the most precious resource we all have.   Once it is spent, it never comes back. 

This is all the more relevant for Project Management Time Tracking.  This is all the more vital for a business where Time is spent on plenitude of activities by employees and contractors of the organization.  Depending on the industry and service sector, businesses and governments or all types have a business need to track the time of their employees.  

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Manage Project Expenditure Budgets and Track expenses in Coexsys Project Cloud

Effective project budget tracking is essential to ensure that project costs do not spiral out of control — and potentially threaten project success. This informative and easy-to-read article explores the basics of project budget tracking, including best practices and a 7-phase methodology. 

One of the most difficult tasks in project management is cost tracking and staying on top of project expenses. Tracking costs involves estimating budgets, establishing controls, measuring results, updating forecasts and continuous communication. It is an ongoing process that must commence at the onset of planning and remain in place throughout project life cycle.

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Project Manager Roles and Responsibilities

Here’s the truth: there’s no standardized list of project manager roles and responsibilities. 

The primary role of the project manager is to organize and motivate people to do the work in a controlled way that will help to achieve the project’s goal. Sometimes a project manager needs to select and build a project management approach suitable for the given project. 

Project Management Institute also encompasses a considerable list of roles and responsibilities. Nevertheless, you might not encounter them all in your company. 

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Project Risks Management

In this article, you’ll find the real-life project risk management plan example. It comes from my practical experience working on software development projects.

Below the example, you’ll find all the required information and resources to create your Risk Management Plan quickly and for free.

Risk Management Plan Definition

Risk Management Plan is a document that describes the general approach to managing risks on the given project, including methodology, techniques, funding, timing, and responsibilities. It includes reference to all other risk management documents and tools (e.g., Risk Register, WBS)

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Building a well functioning Project Team

Practical Project Management

It's Time to Become a Great Project Manager

You are here: Home / Project Management Blog / Leadership / How to Introduce Yourself to a New Team (Examples and Scripts)

How to Introduce Yourself to a New Team (Examples and Scripts)

I want to give you a step by step guide on how to introduce yourself to a new project team.

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Project Scope Management

Here’s the secret! Scope Management is the most crucial knowledge domain for all industries and all sizes of a project. 

Project Scope is the description of all the work that needs to be done to create deliverables and achieve the project objective. The best tools to describe project scope are Project Scope Statement, Work Breakdown Structure, and WBS Dictionary. 

To create an accurate project budget or schedule you need to identify 100% of the project scope. 
Risk Management will depend on the clarity of the scope of work. 
Quality Management is simply a part of the scope. 
Work Breakdown Structure is the central piece in project integration. 

You got the point. Scope is the King. 

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Challenges Project Managers Face

Top 8 Challenges All Project Managers Face at Work 

These are the top three problems all project managers face in their career: 

Your manager expects you to know everything about project management right from the beginning. 
You need to manage people, but you don’t have influence or authority over them. So, what should you do? 
Your team expects you to be a leader in all aspects of their professional and personal lives. But no one teaches it. 

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Project Risks Response Planning

Risk Response Strategy is an action plan on what you will do a Risk on your project. The main risk response strategies for threats are Mitigate, Avoid, Transfer, Actively Accept, Passively Accept, and Escalate a Risk. 

(Risk Response Strategy or Risk Response Plan is the same thing in essence. You can use terms interchangeably.) 

Below you will find examples of risk responses for both threats and opportunities. 

Chapter 1: Risk Response Strategies For Threats 

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Project Work Breakdown structure

Work Breakdown Structure Examples (Software and Construction Projects) 

A great project manager should master the most crucial tool in project management – Work Breakdown Structure. 

But let’s be honest – it’s quite a complex tool. It requires some knowledge, experience, and creativity. 

That’s why you need to review the Work Breakdown Structure example below and read the notes. It will help you become a better project manager. 

WBS (Work Breakdown Structure) is “A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables. It organizes and defines the total scope of the project. Each descending level represents an increasingly detailed definition of the project work… .” – PMBOK® Guide. 

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